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Privacy Policy
Last Updated: 22/04/2026
1. Introduction
Welcome to Iron Gate Systems Ltd ("Iron Gate", "we", "us", or "our"), Company Number 17174267.
We are committed to protecting your privacy and handling your personal information in a transparent, secure, and lawful manner. This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you visit www.irongatesystems.co, contact us, or use our services.
Iron Gate Systems Ltd is a UK-based technology company specialising in software development, CRM and ATS systems, artificial intelligence integrations, automation solutions, digital transformation, and IT consultancy services. Our solutions are designed to help businesses improve efficiency, enhance customer engagement, and achieve measurable growth through innovative technology.
By using our website or engaging with our services, you agree to the collection and use of your information in accordance with this Privacy Policy.
2. Information We Collect
We may collect the following categories of personal information.
Personal Information
Information you voluntarily provide to us, including:

  • Full name

  • Business name

  • Email address

  • Telephone number

  • Job title

  • Company information

  • Project enquiries

  • Information submitted through contact forms

  • Any other information you choose to provide

Technical Information
When you visit our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Operating system

  • Device information

  • Website usage statistics

  • Pages visited

  • Time spent on our website

  • Referral source

Business Information
Where we provide services to clients, we may collect business-related information including:

  • Project requirements

  • Technical specifications

  • System requirements

  • Business objectives

  • Integration requirements

  • Project documentation

3. How We Use Your Information
We use your information to:

  • Respond to enquiries

  • Provide our technology services

  • Develop custom software solutions

  • Deliver CRM, ATS and automation systems

  • Manage projects and client relationships

  • Produce quotations and proposals

  • Improve our website and services

  • Provide technical support

  • Process invoices and payments

  • Comply with legal obligations

  • Maintain internal business records

We only collect information that is necessary to provide our services effectively.
4. Legal Basis for Processing
Under the UK General Data Protection Regulation (UK GDPR), we process personal data under one or more of the following lawful bases:
Contract
Processing necessary to deliver our services or fulfil contractual obligations.
Legitimate Interests
To operate, improve, market, and grow our business while respecting your rights.
Consent
Where you have provided consent, for example to receive marketing communications.
Legal Obligation
Where processing is required to comply with UK law.
5. Sharing Your Information
We do not sell or rent your personal information.
We may share information with trusted third parties where necessary to deliver our services, including:

  • Cloud hosting providers

  • Software platforms

  • Payment processors

  • Website hosting providers

  • Analytics providers

  • Email service providers

  • Professional advisers

  • Technology partners

All third parties are expected to maintain appropriate security measures and process your information only for legitimate business purposes.
6. Data Security
We implement appropriate technical and organisational measures to protect your information against:

  • Unauthorised access

  • Loss

  • Theft

  • Misuse

  • Disclosure

  • Alteration

  • Destruction

Our security measures may include:

  • Secure authentication

  • Access controls

  • Encryption where appropriate

  • Secure hosting

  • Regular software updates

  • Internal security procedures

Although we take reasonable precautions, no method of internet transmission or electronic storage is completely secure.
7. Cookies
Our website may use cookies and similar technologies to improve your browsing experience.
Cookies may be used to:

  • Remember user preferences

  • Analyse website traffic

  • Improve website functionality

  • Measure website performance

  • Improve marketing effectiveness

You can manage or disable cookies through your browser settings.
8. Artificial Intelligence & Automation
As part of our services, Iron Gate Systems Ltd develops and integrates artificial intelligence, automation, and intelligent business solutions.
Where AI technologies are implemented:

  • We aim to use AI responsibly and ethically.

  • We consider privacy and security throughout development.

  • We minimise unnecessary processing of personal data.

  • We support transparency regarding automated processes where applicable.

Where AI solutions are developed for clients, responsibility for compliance with applicable laws and regulations remains with the client in relation to their own use of those systems.
9. Data Retention
We retain personal information only for as long as necessary to:

  • Deliver our services

  • Maintain business records

  • Meet legal obligations

  • Resolve disputes

  • Enforce contractual agreements

When personal information is no longer required, it is securely deleted or anonymised where appropriate.
10. Your Rights
Under UK GDPR, you have the right to:

  • Request access to your personal information.

  • Request correction of inaccurate information.

  • Request deletion of your personal information where applicable.

  • Request restriction of processing.

  • Object to certain processing activities.

  • Withdraw consent where processing relies on consent.

  • Request transfer of your personal data where applicable.

To exercise any of these rights, please contact us using the details below.
11. Third-Party Websites
Our website may contain links to third-party websites.
We are not responsible for the privacy practices, security, or content of external websites. We encourage you to review their privacy policies before providing personal information.
12. International Data Transfers
Some of the third-party providers we use may process information outside the United Kingdom.
Where personal data is transferred internationally, we will ensure appropriate safeguards are in place in accordance with UK data protection laws.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legislation, technology, or our business operations.
Any updates will be published on this page with a revised "Last Updated" date.
We encourage you to review this Privacy Policy periodically.
14. Contact Us
If you have any questions regarding this Privacy Policy or how we process your personal information, please contact us:
Iron Gate Systems Ltd
Company Number: 17174267
Website: www.irongatesystems.co
Email: admin@irongatesystems.co

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